Legal and Corporate Governance Executive (Encouraging UAE Nationals to apply)
Dubai, United Arab Emirates
Full-time
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Country
United Arab Emirates
City
DUBAI
Area
Dubai
Workplace location
DUBAI-U BORA TWRS(ARE)
Employer company
TOTALENERGIES MARKETING UAE L.L.C
Domain
Gov. / Int. Control / Audit / Ethics, Legal & Compliance
Type of contract
Regular position
Experience
Minimum 6 years
Dubai
Context & Environment
- The Corporate Governance & Legal Department provides legal advice to all of TotalEnergies companies in the UAE & Qatar, & Kazakhstan to protect interest of TotalEnergies and minimize legal risks.
- Working in an environment where the legal regime is not highly developed with recent and constantly changing legislations and exposed to ESEC regulations
- Interdepartmental interactions: Sales, Customer Service, Finance, HSEQ, Marketing, Purchasing and Human Resources.
- Market highly sensitive to compliance and regulatory requirements.
Activities
Legal:
- Assist the legal team in the:
- preparation, review and validation of h new agreements and major contracts and support their implementation
- maintain agreements database, and ensure that the agreements are in line with the local regulations
- Supervision documentation for General Secretarial Affairs (e.g. resolutions, share transfer, acquisitions, mergers,
- Establishment of companies, annual general meetings, meetings of board of directors, power of attorneys etc.)
- support to the Credits department and to assist with debt-collection (legal notices, client visits, settlements etc.)
- Management Corporate Information database and update the relevant stakeholders and department.
- Organization and preparation Board of Directors and Shareholders’ meetings (notices, agendas, minutes, resolutions)
- Maintenance of statutory registers and corporate records.
- Coordination with external counsel, notaries, and registries for corporate filings.
Administrative Functions
- Coordinate with external agencies and PROs for translations, attestations, notarizations, certificates/letters, and matters related to the trade licenses and all administrative related activities of the entities including updating of company records with the relevant governmental departments etc.
- Assist the internal departments/stakeholders with their day-to-day matters, e.g. tender letters, authority letters, legal forms, general inquiries, applications, etc.
Compliance and Ethics:
- Assist in developing and fostering a culture of compliance and ethics within the company.
- Ensure compliance with anti-corruption, anti-competition, code of conduct, ethics, and integrity group policies.
- Assist and support the corporate governance department in coordinating and conducting compliance trainings for employees and relevant stakeholders.
- Assist in the to review and monitor Transaction Declaration forms, and follow-up of action plans proposed by the sanction’s referent and company Sanctions teams.
Due Diligence:
- Assist the corporate governance team in reviewing the Due Diligence forms and action plans, ensuring they are kept up to date.
ACCOUNTABILITIES
- Ensure the agreements signed by our legal entities follow the TotalEnergies standards.
- Ensure smooth relationships with the foreign partners in our legal entities.
- Ensure respect of TotalEnergies’s policies and procedures and compliance with applicable law.
Compliance Objectives:
- Ensure full adherence to the company’s compliance program, encompassing economic sanctions and export control program, anti-corruption and fraud policies, procedures, and the Code of Conduct in all professional activities.
- Promptly notify the compliance officer/economic sanctions referent to any instances of noncompliance or breaches of economic sanctions or export control that comes to my attention. Any other compliance risks identified during day-to-day activities should also be reported immediately.
HSSEQ Objectives
- Strict adherence and compliance towards TEMME HSSEQ Policy, Procedures & specific rules & regulations applicable to the area of activity at all time with high Quality of HSSEQ performance
- Participate in the training program to acquire HSSEQ knowledge and impart this training to colleagues as and when required by Management.
- Reporting of near misses, incidents, hazards & injuries to line Manager within the time frame as required by HSSEQ policies and Manuals.
- Conduct joint safety tours as per annual safety tour plan with follow-up and closure of open points identified during the tours.
- Participate in the Investigation and analysis of incidents as and when required.
- Comply with CR-PROC-TEMME-HSE-024 - Light Vehicle Management procedure for TEMME.
- Strict adherence to HSSEQ requirements with full authority to stop any operation for safety reasons.
- Demonstrates exemplary conduct, rigor, vigilance, and professionalism regarding HSSEQ in all their activities
- Participate in 5 levers of sustainability
Candidate Profile
Knowledge:
- Knowledge of the laws that apply to oil and gas business is a plus but not mandatory.
Skills:
- Strong interpersonal & communication skills,
- Integrity,
- Ability to work in a complex organization,
- Proactivity and high autonomy
- MS office, SAP
- Strong analytical and problem-solving skills, with the ability to simplify complex issues across countries, cultures and nationalities
- Skilled communicator and negotiator, able to influence stakeholders and secure favorable outcomes
- Commercial mindset, self-driven, resourceful, result oriented, respect for deadlines, and has high multi-task proficiency,
- Able to work in a fast paced, changing business environment, has a capacity to work in a multicultural environment
- English, Level: Fluent
- Arabic is a plus
Experience:
- 3-5 experience in a law firm, Internal Control/Finance/Compliance is preferred
Education:
- Bachelor’s degree in law (LLB) from a reputable university, Finance’s degree , Business Administration or equivalent