Office Operations & Facilities Specialist
Baghdad, Iraq
Full Time
Administrative & Office Support
Due 15/10/2026 (9 days left)
About the Role
We are looking for an Office Operations and Facilities Specialist to manage and coordinate the day to day operations of our Iraq office, ensuring a well-organized, functional, safe, and positive workplace environment.
We are looking for an Office Operations and Facilities Specialist to manage and coordinate the day to day operations of our Iraq office, ensuring a well-organized, functional, safe, and positive workplace environment.
Key Responsibilities
- Manage day-to-day office operations and ensure all office facilities remain organized, functional, and operational across all floors.
- Coordinate office maintenance, repairs, technical issues, and facilities-related requirements while following up with vendors and building management.
- Monitor and maintain office inventory, supplies, consumables, and office assets, ensuring timely replenishment and accurate records.
- Coordinate with external vendors, service providers, and internal stakeholders to ensure smooth and uninterrupted office operations.
- Maintain high standards of workplace cleanliness, hygiene, safety, and overall office presentation through regular inspections and follow-up.
- Support office administration activities, including meeting logistics, company events, operational requests, and general workplace coordination.
- Prepare and maintain operational documentation, inventory trackers, facilities records, and reports, ensuring accuracy and organization.
- Support the implementation and continuous improvement of office procedures, operational processes, and workplace standards.
- Provide timely support to employees regarding office-related requests while maintaining operational priorities and ensuring a positive workplace experience.
Requirements
- Education: Bachelor's degree in Business Administration, Facilities Management, or a related field.
- Experience: 2 years of experience in office operations, facilities, administration, or a similar role.
- Organizational Skills: Strong organizational and coordination skills with sharp attention to detail.
- Multitasking: Ability to manage multiple tasks and priorities effectively in a fast-paced environment.
- Communication: Strong communication and interpersonal skills.
- Vendor Management: Experience coordinating with vendors and external service providers.
- Technical Proficiency: Good knowledge of MS Office and Google Workspace.
- Autonomy: Ability to work independently and take full ownership of operational tasks.
