Senior Executive Secretary to SVP - dnata HR

dnata is more than a global air and travel services provider. We connect people with possibilities and opportunities across 130+ airports in 34 countries through ground handling, cargo, travel, and catering & retail services. Our purpose is clear: to deliver on the promises our customers make. We are powered by a bold vision to be the world’s most admired air and travel services provider, which guides our strategy, culture, and every role across our teams. Our core values fuel everything we do: we are safe, we play to win, we respect everyone and work together as a team, and we are future thinking. At dnata, we foster diversity, nurture ambition, and celebrate achievement. If you're inspired by purpose and motivated to be part of a global team shaping the future of aviation and travel, we’d love to have you onboard.

As a Senior Executive Secretary you will, provide exceptional executive and administrative support to the SVP dnata HR and the wider dnata HR Leadership Team, ensuring the efficient operation of a global HR function that supports thousands of employees across multiple business units and geographies. This position is ideal for a highly organised and proactive professional who thrives in a fast-paced environment and enjoys working closely with senior leaders. It offers unique exposure to strategic HR initiatives, executive level decision-making, organisational transformation, talent management, and employee experience programmes across the global dnata network.

In this role, you will:

• Act as a trusted executive support partner to the SVP dnata HR, managing a complex international calendar, travel arrangements, meetings, and priorities.
• Coordinate activities and communications across the dnata HR leadership team and key stakeholders throughout the business.
• Prepare presentations, reports, briefing packs, correspondence, and executive communications for leadership meetings and business reviews.
• Support strategic HR initiatives and projects, including organisational change, talent management, leadership development programmes, and employee engagement activities.
• Manage confidential and sensitive information with the highest level of professionalism, discretion, and integrity.
• Coordinate leadership meetings, workshops, and events, ensuring effective preparation, logistics management, and follow-up of actions.
• Monitor departmental budgets, invoices, purchase orders, and administrative processes in accordance with company policies.
• Build strong relationships with stakeholders across HR, Finance, Corporate Services, and dnata operational teams to facilitate effective collaboration.
• Identify opportunities to streamline administrative processes and enhance the effectiveness of the HR function.
• Provide support for ad hoc projects and initiatives sponsored by the SVP dnata HR and the HR Leadership Team.

To be considered for the role, you must meet the below requirements:

• Hold a degree or Honours (12+3 or equivalent).
• Have at least 5 years' experience supporting senior executives within a large and complex organisation.
  

You’ll have an edge, if you:

• Hold a Secretarial qualification or diploma.
• Demonstrate exceptional organisational, planning, and time-management skills.
• Are highly professional, discreet, and capable of handling confidential information.
• Possess excellent communication and interpersonal skills.
• Are proficient in Microsoft Office applications, particularly PowerPoint, Excel, Word, and Outlook.
• Take initiative, anticipates needs, and works effectively with minimal supervision.
• Thrive in a fast-paced environment and can manage multiple priorities simultaneously.

Our services on the ground keep the world in the air. We’re one of the largest air services providers in the world, and you’ll find us in over 80 countries offering expertise in ground handling, cargo, travel and flight catering. We’re growing fast, and we’re looking for people with imagination and creativity to join our team of more than 40,000 people. We want potential stars to help us deliver on the promises our customers to make.

Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotels stays around the world. Find out what it’s like to live and work in our fast-paced, cosmopolitan home city in the Dubai Lifestyle section of our website