Administration Assistant

About the Role

• Perform advanced, diversified, and confidential administrative and secretarial support. Handle a wide variety of situations and tasks involving the clerical and administrative functions of the office.
• In consultation with the team generate business documentation, including presentation creation and spreadsheet preparation and distribution.

• Prepare charts and compile reports as needed and ensure that all files are complete and properly

  maintained

• Perform administrative tasks based on set procedures, establish and maintain filing systems, categorize and maintain manuals, invoices, manage and co-ordinate travel needs and other source data.
• Research information and initiate assigned tasks accordingly.
• Coordinate internal and external communications.
• Respond to complaints and requests for information andassistance, interpret and explain procedures and policies pertaining to internal inquiries of staff.
• Attend and take notes at meetings, coordinate travel arrangements, records of Communication (documents, E-mail} to meet the requirements of the team.
• Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.
• Oversee the creation, distribution, and management of documents, ensuring adherence to document control procedures.
• Maintain an organized filing system for easy retrieval of documents and ensure proper version control.
• Conduct regular audits to verify the completeness and correctness of documents.
• Collaborate with cross-functional teams to facilitate the efficient flow of information and documents.
• Act as a liaison between different departments to streamline document-related processes.
• Maintain effective communication channels with team members, ensuring transparency in document-related matters.
• Respond to inquiries and requests for information promptly and accurately.
• Assist in following the company's procurement and finance procedures by developing an understanding of policies and procedures.