We are currently seeking for an enthusiastic and committed individual with exceptional communication skills that prides herself on her ability to deliver extraordinary levels of service and provide creative solutions. As a Secretary you are responsible to provide a full range of secretarial and administrative support activities/ inclusive of highly confidential and sensitive matters to ensure smooth operation of the designated department whereby your role will include key responsibilities such as;
Organize daily incoming correspondence/ make preliminary assessment and handle and respond as appropriate;
Compose and prepare routine correspondence and prepare simple interpretation of documents and correspondence if requested;
Prepare/ assemble and distribute various reports and documents;
Receive and screen all incoming telephone calls/ provide and receive information or refer the matters to the appropriate person to handle;
Keep calendar constantly updated to facilitate appointment and meeting schedules;
Establish and maintain various filing records database of business contacts/ trace pending items and follow up as appropriate;
Arrange for various meetings and take minutes;
Function as an administrative link to ensure that all parties receive the relevant information respectively;
Organize business travel arrangements and other duties as assigned.
Education/ Qualifications and Experiences:
You should ideally have a college diploma in secretarial training and relevant previous experiences. You must also have fluency in both written and spoken English and the ability to take sufficient notes at a meeting to prepare record of events. Computer literate and sufficient typing skills to complete 60wpm accurately will be highly regarded.
Knowledge and Competencies:
The ideal candidate will be courteous/ able to work with minimal supervision/ be discreet and capable of dealing with a high level of confidentiality. You are an extremely proactive and switched on person with an outgoing/ charismatic and approachable character. You will work well under pressure in a fast-paced environment and be a great team player with a concern for quality/ while possessing following additional competencies;
Understanding Hotel Operations
Teamwork
Planning for Business
Supervising People
Understanding Differences
Supervising Operations
Customer Focus
Adaptability
Effective Communication
Drive for Results