Administrative Coordinator M/F

We currently have an opportunity within SPIE Global Services Energy LLC Doha, Qatar for a

Administrative Coordinator

Your main duties will be to: -

• Handle all administrative tasks of the assigned employees from mobilization to demobilization as per company standards, guidelines and procedures.
• Manage all kinds and types of Qatar entry visas - responsible for visa applications, renewals and cancellations by coordinating with the company PRO; keep track of block visas.
• Coordinate with the HR department to obtain the required information for arranging the Labour Contract by liaising with the PRO.
• Keep track and progress of new mobilizations, generate pertaining reports for management.
• Administer the mobilization process which includes scheduling appointment with QVC; manage visa transfer if local hire; liaison with company approved overseas agencies for mobilization where necessary.
• Ensure all the pre-departure documentations and attestations are intact.
• Arrange/process gate pass, chopper pass and necessary access cards enabling entry to work sites.
• Responsible to arrange trainings (such as HUET/SS/BOSIET/PTW/APAVE etc.), fit to work certifications and PPEs.
• Record the expiry dates of passport, visa, trainings, passes and fit to work etc. in PROLOG to keep track of validity.
• In charge for air ticketing - identify the feasible and economical air ticket for employees during mobilization, demobilization and annual/rotational leave periods.
• Record travel data (arrival and departure dates) for POB (personnel on board) reporting and for generating reports.
• Administer hotel reservations as per rotational schedule for offshore crew, and for visitors and other employees where necessary.
• Generate Purchase orders for air tickets, PPE, trainings, hotels, medical check-ups etc.
• Liaison with drivers for management of transportation - airport pick-up & drop-off, site transportation where necessary, document delivery and collection etc.
• Keep employee rotational/annual leave plan up to date.
• Contribute towards company’s QHSE policies in daily work environment.
  
  

Ideally, you will have graduated with minimum Higher Secondary School Education plus a three-year technical diploma (HNC, HND or equivalent).

Relevant Work Experience: Minimum of 10 years of experience with at least 5 years offshore level on-field equipment in diversified oil & gas processing or petrochemical plants.

You are fluent in English with both written and verbal communication

You will have good interpersonal and organizational skills, as well as, a good level of computer literacy and be proficient in Microsoft Office.

FTW

SPIE Global Services Energy is committed to promote diversity. This position is opened to people with disabilities