Remote only

Fleet Manager

Erbil, Iraq Full-time Supply Chain & Logistics Due 30/11/2026 (18 days left)

Job Title: Fleet Manager
Company: [ZMC EXPRESS CARGO]
Location: Erbil, Kurdistan Region of Iraq
Department: Transport and Logistics Operations
Reports to: Operations Manager/General Manager
Supervises: Drivers, Dispatchers, Fleet Coordinators, and assigned maintenance personnel
Employment Type: Full-time
Working Schedule: [Insert working days and hours]
Salary: [Insert amount] IQD per month, plus applicable benefits

Job Purpose

The Fleet Manager is responsible for the safe, reliable, compliant, and cost-effective operation of the company’s vehicle fleet. The role manages drivers, vehicle allocation, preventive maintenance, fuel consumption, licensing, insurance, tracking systems, suppliers, accident reporting, and fleet-performance records to support timely logistics services.

Key Responsibilities

Plan and manage the daily operation of trucks, vans, cars, trailers, and other assigned fleet assets.
Allocate vehicles and drivers according to delivery schedules, cargo requirements, vehicle capacity, route conditions, and customer priorities.
Coordinate daily dispatch activities with Transport, Warehouse, Customer Care, and Operations teams.
Monitor vehicle locations, trip progress, delays, unauthorized stops, route deviations, speeding, and excessive idling through GPS or telematics systems.
Ensure drivers complete pre-trip and post-trip vehicle inspections.
Prevent unsafe or defective vehicles from entering service until approved repairs are completed.
Develop and implement preventive-maintenance schedules according to vehicle usage, mileage, manufacturer guidance, and operating conditions.
Coordinate vehicle servicing, repairs, tire replacement, inspections, cleaning, and recovery.
Review workshop quotations and maintenance invoices before recommending approval.
Maintain accurate records for vehicle registration, inspection, insurance, ownership, maintenance, warranties, and assigned equipment.
Monitor expiry dates and renew documents before they lapse.
Manage fuel cards, fuel allocations, consumption records, and mileage reports.
Investigate abnormal fuel use, mileage discrepancies, unauthorized trips, or suspected misuse.
Analyze vehicle utilization, maintenance costs, fuel efficiency, downtime, and cost per kilometer.
Recommend vehicle replacement, disposal, leasing, or acquisition based on operational and financial analysis.
Maintain a fleet budget and control maintenance, fuel, tire, insurance, and supplier costs.
Evaluate workshops, fuel suppliers, recovery providers, rental companies, and other fleet contractors.
Ensure company vehicles carry required safety, emergency, tracking, and communication equipment.
Implement defensive-driving, journey-management, fatigue-management, and road-safety procedures.
Verify driving licenses and confirm that each driver is authorized for the assigned vehicle class.
Schedule driver training, competency assessments, and refresher training.
Monitor driver performance, attendance, working conduct, traffic violations, accidents, complaints, and vehicle-care standards.
Investigate accidents, breakdowns, cargo incidents, and near misses with the HSE and Operations teams.
Ensure incidents are reported promptly to management, insurers, and relevant authorities when required.
Preserve evidence and maintain complete accident and insurance-claim documentation.
Develop contingency plans for breakdowns, vehicle shortages, weather disruptions, road closures, and emergency operations.
Prepare weekly and monthly fleet-performance reports for management.
Develop and maintain fleet procedures, checklists, emergency instructions, and driver rules.
Protect confidential vehicle, driver, customer, route, and cargo information.
Comply with company HSE, security, environmental, anti-bribery, and code-of-conduct policies.
Perform other reasonable fleet-management duties assigned by management.

Qualifications and Experience

Bachelor’s degree in logistics, transport management, mechanical engineering, business administration, or a related field is preferred.
At least five years of relevant experience in fleet, transport, or logistics operations.
At least two years of supervisory or management experience.
Experience managing commercial vehicles, professional drivers, workshops, maintenance suppliers, and fleet budgets.
Strong knowledge of preventive maintenance, vehicle documentation, fuel control, GPS tracking, and accident management.
Familiarity with trucks, vans, trailers, and common vehicle mechanical systems.
Proficiency in fleet-management software, GPS platforms, Microsoft Excel, and reporting tools.
Valid driving license appropriate to the duties of the position.
Fluency in Kurdish or Arabic is required.
Good English communication skills are preferred.

Required Skills

Fleet planning and vehicle allocation.
Driver supervision and performance management.
Preventive maintenance and workshop coordination.
Fuel, tire, and maintenance-cost control.
Road-safety and incident investigation.
Route planning and operational problem-solving.
Budgeting, cost analysis, and vendor management.
Fleet-data analysis and report preparation.
Leadership, communication, and conflict resolution.
Ability to respond calmly to breakdowns and emergencies.
Strong attention to documentation, deadlines, and compliance.
Integrity, confidentiality, and professional judgment.

Working Conditions

This is a full-time position based in Erbil.
Work is performed in offices, yards, workshops, warehouses, and customer locations.
Regular travel within Erbil and other operating areas may be required.
The position may involve approved on-call duties for emergencies or major disruptions.
Occasional work outside standard hours may be required to support continuous logistics operations.
Required personal protective equipment must be worn in yards, workshops, warehouses, and loading areas.

Key Performance Indicators

Fleet availability and vehicle-utilization rates.
On-time vehicle assignment and dispatch.
Preventive-maintenance completion rate.
Vehicle downtime and breakdown frequency.
Fuel consumption and cost per kilometer.
Maintenance and tire costs against budget.
Number of preventable accidents and traffic violations.
Driver-compliance and inspection-completion rates.
Vehicle-document renewal compliance.
GPS, mileage, and fuel-record accuracy.
Insurance-claim processing time.
Supplier performance and invoice accuracy.
Fleet-report accuracy and timeliness.
Customer complaints related to fleet or driver performance.

Employment and Compliance Conditions

Employment will be documented through a written full-time employment contract.
Salary, working hours, leave, overtime, rest periods, and social-security obligations will be administered according to applicable laws and regulations in the Kurdistan Region of Iraq.
Employment is conditional upon verification of the candidate’s identity, qualifications, experience, driving license, and legal authorization to work.
Foreign nationals must hold the required work and residency authorization.
Recruitment decisions will be based on qualifications, fleet-management competence, experience, conduct, and operational requirements without unlawful discrimination.
The company does not charge applicants recruitment or employment fees.